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CAPITAL Electronic Document Exchange

Supplier: Capital Office Business Software

CAPITAL Electronic Document Exchange enables forms, documents and Visual Builder reports to be sent to your customers, suppliers and contacts using your computer's or network's in-built support for Email services.


In addition to the above, if you have software installed on your network that allows Email to be routed to a fax server, CAPITAL can normally be set-up to communicate with your Email-to-Fax gateway.

With Electronic Document Exchange users are given the option to print, Email and fax forms, documents and Visual Builder based reports. You may specify an Email destination address, or when possible, CAPITAL will retrieve it automatically from the applicable account. As well, a subject heading, extra text to be included in the body of the Email, and additional file attachments may be included with your Email.

Emailing is similar to printing: anything that can be printed via Visual Builder can also be Emailed using Electronic Document Exchange. For example, rather than print an invoice or statement and mail or fax it manually to your customer, you can choose to Email it directly instead.

When the recipient of an Email generated by Electronic Document Exchange receives your message, the document is passed along as a file attachment in industry standard Portable Document Format (PDF). PDF attachments can be viewed using the Acrobat Reader program, freely available for download from the Acrobat web site. The web address for obtaining this software is:

What is Portable Document Format (PDF?)

PDF files can be viewed using the freely available Adobe Acrobat Reader software, which can be downloaded from the Internet at no cost. PDF files are compact, and can be distributed, viewed, searched and printed by anyone with access to Acrobat Reader.

PDF files also preserve the print image of the form, document or report that you would otherwise have to print out and mail or fax. For this reason PDF has become the universal defacto industry standard for electronic document distribution. Because they tend to be highly compressed, they are very suitable for transmission via Email.

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