Major features of Asset Inventory Tracking Software | CS Assets are:
- Quick to get going and simple to use
- Comprehensive Search and Lookup facilities using multiple search criteria plus export function
- Purchases, Sales, Transfers and Revaluations with purchase and sale types from one screen
- Partial sales of assets.
- Issues and Returns.
- Asset Tracking.
- Asset Chargeout.
- Project Costing.
- Work Orders.
- Service Reminders.
- Capital Expenditure (CapEx).
- Master/Slave Assets with linked sales.
- Asset Pooling with accelerated depreciation calculation
- Depreciation calculated at any interval for all or selected assets
- Reverse depreciation for all, specific or selected categories of assets
- Depreciate Book and Tax using separate methods and rates
- Straight line, Reducing and Pooled depreciation methods
- Depreciation costs limits
- Transaction audit trails and detailed history for Book and Tax
- Ability to run multiple companies.
- Full multiuser functionality.
- Serial numbers, Model and Barcode and Insurance Details
- Location and transfer history
- Service Maintenance history including budget figures and comparisons
- Warranty information is available for each asset plus warranty reports.
- Store and Display an image of each asset.
- Unlimited Asset Categories with multiple expense, direct expense and expense proportioning to multiple accounts.
- Stocktake facility with exports, imports, matching and exception reporting.
- Leasing module with user defined schedules and comprehensive reports.
- General Ledger interface to Accounting Software
- Standard Reports, Charts and Summaries
Features table for Asset Inventory Tracking Software | CS Assets
Getting Going Installation is quick and includes a sample database.
Simple and efficient to Use Assets are maintained via a single entry screen. Purchases, disposals, transfers, revaluations, service history and general maintenance all performed in one place.
Purchase, Sell, Revaluation, Transfers and partial sales Assets can be purchased, revalued, transferred to other categories or cost code and sold. Purchase and sale types are available to track the reason an asset was bought or sold. Partial sales of an existing asset can also be done.
Master/Slave Assets Each asset can be linked to a master asset which can be grouped and totalled. Master assets can be sold and automatically sell the slave assets.
Pooled Assets Asset pools can be used to take advantage of accelerated depreciation.
Fast Search, Lookups and Exports Using the filter option on the assets screen allows a search for assets with specific values and details. Enter details in a combination of fields and apply the filter to get a short list of assets. e.g. Assets for a department, supplier, purchases on or after a date. You can also specify combinations for more complex filters. The filtered data can then be exported.
Flexible depreciation intervals The depreciation run can be done at any time. You do not have to run monthly or annually. Each time you process depreciation, you nominate the date to depreciate up to and a set of entries will be created for the period since the last depreciation date for each asset. If an asset is entered after a depreciation run is done and you process depreciation again for the same period, ONLY the new assets will be processed. This feature allows depreciation intervals from daily through to annual. A full audit trail is retained.
Reverse Depreciation Depreciation can be reversed for all, specific or selected categories of assets.
Depreciate Book and Tax using separate methods and rates Book and Tax depreciation are available on each asset. The rate and the method can differ for each type e.g. Book reducing at 20%, Tax prime at 15%. Selected assets and asset categories can also be depreciated.
Straight line, Reducing and Pooled depreciation methods Each asset holds a depreciation method. This can be straight line, reducing or Pooled and assets within a category can have varying depreciation methods.
Depreciation Cost Limits Depreciation cost limits can be set for each asset where an asset has a maximum allowable depreciable value, such as motor vehicles.
Multiple Company and Multiuser You can run as many companies on the system as you require. Each company can be linked to a Vision ledger or run stand-alone.
Serial number, Model, Barcodes, Insurance, Warranty details and images There are additional details that can be stored on each asset. These include serial numbers, model number, barcode details, department, supplier, general comments, insurance and warranty details. Images of assets can also be stored.
Location and transfer history Each asset can be allocated a location and transfers can be done to change to a new location as well as to new Categories and expense codes.
Service Maintenance History including budget figures and comparisons The service maintenance history is a record of costs which have occurred for an asset and costs which are budgeted to occur. Who performed the service and comparison against budget is also held.
Asset Categories and Sub Categories for reporting and accounting. You can have as many asset categories on file as you require. Sub categories can be linked to a category and allow user defined fields on assets.
3 costing methods for depreciation. Depreciation can be costed to expense codes on the category, specific codes on each asset or by proportioning tables.
General Ledger and interface to Accounting Software A depreciation summary table holds all entries processed for each asset which can be posted directly to the Accounting general ledger. Entries are done for Depreciation, Disposals, Revaluation and Purchases.