There are few mobile device applications that can be used effectively to automate safety inspections, with a view to reduce the dependency of paper in the field, thereby empowering the safety inspector to dramatically improve communication between the field and the office much quicker
Some of the common and useful applications that are already in use by safety personnel include:
The demand for safety inspection software running on mobile devices has increased due to the low cost and availability of mobile devices. Since the majority of safety inspectors currently carry phones, using the safety inspection App for data collection does not require additional capital expenditure.
Take, for example, Scaffolding Inspections; it is estimated that around 60% of the construction industry work on scaffolds. Monthly scaffold safety inspections are mandatory in many countries and performing the inspection by following a standard checklist on a mobile device is a very intuitive task.
All operators of heavy vehicles, cranes and forklifts are require to perform Pre-Start checks and report in real time on any critical deficiency. Mobile devices should provide information that already exists on paper forms or on the office computer desktop, whilst also improving one's ability to access and utilise collected data. For example, as soon as a user completes a Pre-Start check on a mobile device, the information can be sent to the office, allowing management to monitor these inspections results, and act accordingly in a timely manner.
Service providers can now use mobile devices in the field to read instructions, complete inspections and record findings such as defects, recommendations, parts, labour etc. Data recorded on the device can be transmitted to the office in real time.
When using a robust implementation of mobile device applications, the process of collecting information in the field is easy, efficient, and captures all the required information.
Further key points of relevance:
The Application must be easy to use. Since it is used in the field by maintenance personnel, operators, engineers and inspectors, they must be able to quickly 'master' the App, learn how to navigate to their desired screen/function, and adopt the App as an 'extension' of their business tools/gadgets.
'Offline Mode' field applications, in which the user can use their App without being dependent on internet connectivity, are crucial in environments where mobile/wireless internet connectivity is limited or unavailable.
The App therefore replaces paper forms with a significantly better tool – but without the need for continuous connectivity and increased costs. An 'Offline Mode' App works by allowing the user to send and receive all the required information and pictures wirelessly at any time, but once data is sent or received, users can record all required information directly onto their device while it is 'Offline'.
Similar to an email client (but more sophisticated and specifically designed for inspection, maintenance or data collection), users can control when and how data is sent back to the server. This functionality completely eliminates dependency on connectivity in remote locations and reducing costs since data can also be transmitted using Wi-Fi.
Picture-taking and automatic integration of images with inspection data is also essential. A picture truly does tell 1000 words and so it is only logical that inspectors must be able to take images, draw on and annotate these pictures as required, and assign the picture to the appropriate line item or asset on their inspections with minimal number of 'clicks'.
Simplifying data collection by standardising functions and drop-down lists is essential. The user must be able to select values from as many drop-down lists as possible, and therefore minimise data entry.
Techs4biz - Pervidi | Paperless Inspection solution using mobile device
Pervidi is a state of the art field force automation suite of products combining mobile devices (Tablets/Smart Phones), software, and web portals.
Formed in 1999 as a privately owned corporation, Techs4Biz created the Pervidi product line which was one of the first software products with an integrated PDA application.Over the past 18 years Pervidi was expanded to manage any type of inspection, maintenance operations (CMMS), physical assets, inventories and field service operations.
Since our inception, Techs4Biz has been developing and implementing practical and innovative technology solutions to address a multitude of unique business applications. Our approach has always been to apply advanced yet proven technologies in order to address real world business needs.
Techs4Biz is a technology innovator and developer of solutions for managing facilities, resources, services and operations, with offices in Australia, the U.S. and Canada. Our goal is to provide top quality products and services to our customers and we look forward to providing this level of service for you.
Unlike other companies who offer an "out-of-the-box" solution. Pervidi is fully customisable, which means you don't have to change your business to suit our software. The software has been successfully implemented in a variety of fields and industries including healthcare, biotechnology, real estate, property management, education, government, the energy and resources sector as well as manufacturing.
By understanding our customers’ business processes and challenges and by applying our experience to your specific needs, we provide solutions that improve your work processes, while migrating from paper-based procedures to automated processes. Our approach is to identify areas in which your company can benefit most, and provide you with an effective, tailored solution based on proven, best-of-breed process and project management methodologies.