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Benefits of using a CMMS

Supplier: Mainpac
06 September, 2012

Many businesses are realising the very desirable benefits of using a computerised maintenance management system (CMMS), also referred to as predictive maintenance or maintenance tracking software.

In fact, an ever-increasing number of organisations now recognise maintenance software as an essential part of their approach to the management and control of assets, plant and equipment maintenance, and this has particular relevance and application to the maintenance, manufacturing and service industries.

Contrary to the belief that a CMMS is simply a way to schedule preventative maintenance tasks, such a management system can and should be used for so much more.
By definition, a CMMS is a computerised method of overseeing and controlling the planning of all the tasks required to effectively maintain a facility. Relevant tasks include the scheduling of maintenance tasks, effective recording of information in relation to breakdowns and, very importantly, stock control, purchasing and inventory functions. In fact, it is the stock control functions that are most useful and offer the greatest advantages for some businesses.
The benefits that can be expected with the use of a CMMS
Save money:  
Unsurprisingly, the main benefit that most organisations seek from investment and implementation of CMMS is cost savings. The good news is that the introduction of a CMMS should always lead to some level of savings. The software that is selected and its potential to adequately fulfil the needs of your business will largely determine the extent of the monetary savings that can be enjoyed. However, it is estimated that it is possible to save between 5 per cent and 15 per cent of a company’s annual maintenance budget when a CMMS is implemented.
No legal requirements:  
There are no legal requirements to use a CMMS, but these sophisticated and specifically developed systems do offer the useful and important function that helps you to maintain safety and legal operations — that being the control and issue of work orders for essential and required maintenance and checks. Relevant checks may include safety checks, checks of machinery guarding, various inspections and appliance testing.
The possibility of coexistence with existing processes:  
Naturally, many organisations want a CMMS to parallel and work well with the existing processes they use. However, coexistence with existing processes depends on the quality of the CMMS implementation. At the time of the maintenance audit and software selection process, the need to maintain and align existing processes should be considered. In many cases, existing processes can be accommodated in implementation, provided they are not too restrictive.
Points to note about the implementation of a CMMS
In order to maximise the benefits and derive the best outcomes from a CMMS for your business, it is important that:
your maintenance system requirements are appropriately defined; a suitable package is selected; data is adequately prepared; software and hardware is installed and thoroughly tested; the data is inputted; personnel are comprehensively trained; help and support are enlisted and applied as required.
The benefits of a CMMS offer distinct advantages for many businesses. When a business is able to accurately and reliably track its maintenance needs, it is best positioned to increase productivity and profitability.