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Building Information Modeling / Bentley Facilities Briefcase

Supplier: Bentley Systems playlist_addCompare

With the release of Bentley Facilities Briefcase, Bentley Facilities is the only product in the marketplace that addresses the problem of disconnected workflows between the owner/operator and sub-contractors.

Price Guide (Inc GST): POA

Imagine the following scenario

You are the facility manager for a large Owner/Operator.

Your organization uses ProjectWise for document project collaboration and Bentley Facilities to manage all corporate facilities.

Until recently you faced a serious challenge when your company’s IT department didn’t grant sub-contractors access to the corporate ProjectWise/Facilities database.

Subsequently, floor plan changes and related Facilities data could only be updated by your own internal people, giving you little options to contract out.

The Bentley Facilities Briefcase capability is the solution to this problem.

Here is how it works:

  • The Owner Operator exports floor plans, references and related facilities information out to the subcontractor.
    • Using the Briefcase export capability in Bentley Facilities Planner allows users to export a single facilities floor plan AND the associated (ProjectWise/Facilities) database information into a compact single dgn file (the briefcase).
    • Plans are marked as exported in ProjectWise.
    • ProjectWise functionality can be used to separately copy out or export out the desired references to the master document.
  •  The Subcontractor edits the data with a desktop client while being disconnected from ProjectWise and the Facilities database.
    • Within the Briefcase client, he or she has capabilities like navigating a hierarchy of the data in his designfile, locating and highlighting objects from the navigation tree, searching for information, running thematic maps and reports, labeling the floor plan and of course modifying any type of facilities attribute information related to the data in his file.
  • The Owner Operator gets the modified floorplans back from the Subcontractor and imports and synchronizes them back into the PW datasource.
    • Both graphics and Facilities data are synchronized.
    • Unique ProjectWise document identifiers are embedded in the exported file.
    • No mismatches can happen during import of the file.
    • Upon import the user gets to see a list of changes:
    • Created
    • Modified
    • Deleted content.
    • The import is created in a specific facilities proposal version so that after the import is done and the results are unsatisfactory the proposal can be ignored and deleted.

The new functionality consists of two parts:

  • An installer that installs the Briefcase Export/Import functionality to an existing Bentley Facilities Planner client (8.9.3 versions only).
  • An installer that installs the BentleyFacilities Briefcase Client to manipulate the briefcase. (Requires an 8.9.4 version of MicroStation)
  • Both are available as a single download via “SELECT Enhancements and updates”


  • The Bentley Facilities Briefcase capability is an additional functionality that extends the current Bentley Facilities 8.9.3 product line.
  • For this version, it is a free of charge addition for existing and new Facilities users under SELECT enhancements.
  • However, for future versions, the briefcase client product will be subject to a charge

For More information on Building Information Modeling / Bentley Facilities Briefcase

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