Despite the wide variety of maintenance management software suites available, there are a few "essential elements". This article examines what features are essential to a successful CMMS system.

Scheduling jobs – it is important that your CMMS system is able to schedule jobs. Assets may require maintenance at particular time intervals and so after inputting maintenance and service dates into a CMMS system, an alert will be created to remind those in charge of the task to complete them on time. Often without any CMMS system, scheduled maintenance can be forgotten which can then prove costly if the asset subsequently breaks down.

Assigning personnel – each member of the organisation plays a different role in carrying out the maintenance of assets. A good CMMS system will allow you to assign maintenance tasks to specific individuals. These individuals should be prompted when they are required to perform a maintenance task. If a task is not completed at the correct time by the assigned staff member, management will be alerted and can follow up with the employee in question.

Recording costs – a good CMMS system will also keep track of all the maintenance costs involved with a particular asset. This information can be extremely useful to management when determining which assets are using an unnecessarily large amount of resources. Such assets can either be written off or sold.

Corrective action – CMMS systems should be able to schedule corrective action on an item. Such corrective action tasks may often be neglected and "slip through the cracks". This can cause unnecessary downtime at a high cost to the organisation in question.

Choosing the right CMMS system can be a difficult endeavour but if you look for these four essential elements, you should not run into any problems. Remember to choose the CMMS system software provider that can guarantee these elements as a minimum and tailor the software to suit your organisation.

Techs4biz - Pervidi | Paperless Inspection solution using mobile device

Pervidi is a state of the art field force automation suite of products combining mobile devices (Tablets/Smart Phones), software, and web portals. Formed in 1999 as a privately owned corporation, Techs4Biz created the Pervidi product line which was one of the first software products with an integrated PDA application.Over the past 18 years Pervidi was expanded to manage any type of inspection, maintenance operations (CMMS), physical assets, inventories and field service operations. Since our inception, Techs4Biz has been developing and implementing practical and innovative technology solutions to address a multitude of unique business applications. Our approach has always been to apply advanced yet proven technologies in order to address real world business needs. Techs4Biz is a technology innovator and developer of solutions for managing facilities, resources, services and operations, with offices in Australia, the U.S. and Canada. Our goal is to provide top quality products and services to our customers and we look forward to providing this level of service for you. OUR STRENGTHS Unlike other companies who offer an "out-of-the-box" solution. Pervidi is fully customisable, which means you don't have to change your business to suit our software. The software has been successfully implemented in a variety of fields and industries including healthcare, biotechnology, real estate, property management, education, government, the energy and resources sector as well as manufacturing. By understanding our customers’ business processes and challenges and by applying our experience to your specific needs, we provide solutions that improve your work processes, while migrating from paper-based procedures to automated processes. Our approach is to identify areas in which your company can benefit most, and provide you with an effective, tailored solution based on proven, best-of-breed process and project management methodologies.

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