CHANGE REQUESTS + CHANGE ORDERS + SUBCONTRACT CHANGE ORDERS (VARIATIONS)
IPM makes Contract Management easy with better access to project data, quick links to contract information and a streamlined process that optimises the letting of a contract.
By utilising the Outlook® integration, project managers can create, send and receive Change Requests, Change Orders and Subcontract Change Orders all from the one location. Risk can also be significantly reduced with built in work flow rules preventing common administrative errors associated with contract management.
Due to the complexity of Progress Billing most companies have in the past used spread sheets to manage this process. IPM changes this by making the progress billing process simple time efficient and accurate and allows you to link any expenses, purchases and payments to the quote.
With IPM there is no need to worry if you have properly calculated the right invoice amount because it is automatically generated based on the completion percentage that has been entered.Submitting progress billing using IPM takes the stress out of managing your projects and ensures that you get paid the right amount and on time.
Purchase Orders creation and maintenance can be effectively carried out in the IPM Purchase Order system. Orders can be created for purchases relating to an existing estimate from the budget or a Change Request, or manually entered by choosing from the product list.
REQUEST FOR QUOTES
Working within Microsoft Outlook®, the RFQ process is made much simpler with the ability to easily create, store and send a personalized RFQ to each vendor. Without leaving the RFQ screen, you can then evaluate each vendor according to desired criteria and IPM will generate a score to assist with the selection process.
Once quotes are received from vendors, you can update the RFQ details and with the click of a mouse create a Subcontract, Purchase Order or Subcontract Change Order for the winning vendor from within the RFQ screen. Winning bid information can also be automatically updated to the job budget.
Effective control of subcontracts is crucial to the management of many projects. IPM provides effective subcontract control with facilities to record subcontracts and attach appropriate terms and conditions and other supporting documentation. IPM's Transmittals allow subcontracts to be easily and efficiently delivered to your business partners and any Subcontract Change Orders can be recorded in IPM to track changes as they occur.
The IPM Jobs setup screen allows the creation of the parameters for the project. From the basic address and contact information to details about insurances and bank guarantees can all be maintained in this area. The original budget for the Job is recorded here either manually or imported from an Excel spread sheet.
The approach of importing from an Excel spread sheet uses a unique process that allows IPM to upload easily from most estimating applications.