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Print Workflow Management | uniFLOW

Supplier: Canon Business Services

One integrated platform for all your print, scan and device management.

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uniFLOW is an integrated print, scan and device management solution designed to increase cost control, improve productivity and get the most out of your Canon and third party device fleet.

This award-winning solution has helped businesses across multiple industries and sectors to realise significant cost savings and increased staff productivity, all through one solution platform.

uniFLOW has a modular and configurable design enabling it to be scaled to all types of businesses. From large corporations and SMBs, to education and government departments, uniFLOW will help simplify and optimise how documents are printed, copied, scanned and faxed across single or multiple office sites.

  • One integrated platform to manage the office print and scan infrastructure, as well as the corporate print room
  • Scalable to any size to provide flexibility regardless of your business growth or changes
  • Modular architecture to allow the benefits of uniFLOW to be extended into other parts of your business
  • Integrated platform to connect to your backend systems, such as SharePoint and Therefore, to provide your business with gains in productivity.

As well as multi-layered reporting, cost accounting, secure follow me printing and rules and routing, uniFLOW can provide even greater control over how documents move around within and outside of your business place.

Reporting on usage

With uniFLOW you can account for all costs, savings and the environmental impact of printing, copying, faxing and scanning. Reports can be further broken down based on individual, device or division usage to provide you with the means to control and track your fleets usage costs.

Security

uniFLOW allows users to send their documents from anywhere and have their job printed only when they are physically in front of the device. At any networked device, users can login using their swipe card, pin, username and password, or mobile device to access their print queue, copy, scan or fax. Users can print in the office or on the road via email, mobile app, Google Cloud Print and other Cloud based solutions, knowing that uniFLOW is able to receive their job, identify the user and place it in their secure print queue for retrieval at their own convenience.

Rules, Routing and Custom Workflows

uniFLOW manages the flow of documents through business to achieve benefits such as reduced usage costs, better print outputs and increased productivity. To reduce costs, larger jobs can be routed away from costly single function devices and converted to black and white. For better print outputs, users can have brochures routed to the in-plant print room for the best results. To increase productivity, documents scanned at the device, with the push of one button, can be routed via customised workflows into document management systems, cloud based storage, network folders or can be sent to an email or mailing list, reducing the time spent on routine administrative tasks.

A true Universal Print Driver

Allows users to print through a common user interface regardless of the make or manufacture of the device. This means one driver for all print jobs and ensures the best print output for the user. For IT managers, managing one print driver results in a huge cut in administration work and subsequent service calls.

Mobile printing from anywhere

uniFLOW removes the issue of printing from mobile devices by enabling staff and guest users to print from mobile device apps, email, internet and desktop without compromising security, job quality or cost accountability. The user can authenticate themselves and release their print job from any device, regardless of where the job was sent to or from. This increases workforce mobility and ensures all documents are still securely stored for authorised printing.

Advanced Scanning powered by industry-leading compression

uniFLOW enables users to capture and automatically send documents into back end systems, such as document management systems, or to their personal folder. With industry leading compression technology, uniFLOW can compress these documents up to 50 times their original size without compromising quality. uniFLOW can also convert documents into editable formats such as Microsoft Word and capture barcodes and meta data for indexing.

Sensitive Information Security

Though businesses have stringent data security policies around their desktops and mobile devices, printing, copying or scanning highly confidential business information also presents huge risk to organisations. uniFLOW can monitor all device activity, retaining images of documents with trigger terms such as 'Highly Confidential'. Once uniFLOW detects an unauthorised person attempting to print, copy or scan this document, an alert can immediately be sent to management with a record of the job and an image of the file. Not only does this provide an excellent audit trail, it gives peace of mind that a new level of document security is in place across their business.

A well controlled scanning and print environment allows staff to power through jobs, increase overall output, and spend more time on revenue-generating tasks; whilst facilitating a secure and cost effective environment for the organisation.

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